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organizer

Department of Neuro-Oncology/Neurosurgery,
Saitama International Medical Center,
Saitama Medical University
1397-1, Yamane, Hidaka-shi, Saitama, 350-1298, Japan
Tel: +81-42-984-4111
Fax: +81-42-984-4741

secretariat

c/o Convex Inc.
Toranomon Waiko Bldg., 5-12-1 Toranomon, Minato-ku,
Tokyo 105-0001, Japan
Tel: +81-3-5425-1602
Fax: +81-3-5425-1605
email:

instruction for presentation

Ⅰ. ORAL Presentation

PC Preview Desk: It is located in the front of the conference room at the Bankoku Shinryokan and is open during the following hours. We strongly recommend presenters to register your PC or PC data to test the connection and view your file on the previous day of your presentation.

April 10 (Sun) 16:00-20:00
April 11 (Mon) 07:30-18:00
April 12 (Tue) 07:30-14:00
April 13 (Wed) 07:30-12:00
  1. The time allotted for each presentation:
    Oral: presentation 3, 6 and 13 min
  2. 13 minutes presentations have additional 2 minutes for Q&A, but 3 and 6minutes presentations do not have Q&A times.
  3. A green light on the podium will light up during your presentation.
  4. A yellow light on the podium will tell you when one minute remains.
  5. At the end of the allotted time for each presentation, a red light will tell you the time is over as well as a bell rings.
  6. If the presenter continues to speak after the bell, a staff member will turn off the microphone after a further 30 seconds.
  7. All presentations will be done on PC.
  8. Please bring your own PC or presentation data (PPT).
    The only PC media that will be available are CD-R, DVD-R, or USB Flash memory, or your own PC.
  9. PCs with Windows 7 and PowerPoint 2007, 2010, 2013 are to be used.
    Macintosh users: Please bring your own computer for your presentation.
  10. Animation and sound functions will be available. If your presentation data is in PC media, please make sure that the data is compatible with Media Players for Windows. Standard PC fonts for Windows should be used.
  11. rgb jackIf you are using your own PC, please make sure to bring an AC adaptor (standard 2-pin type). For projector output purposes, a VGA cable will be provided. Please confirm whether your PC is equipped with an RGB jack (mini D-sub 15 pin type) as standard. If you use a different type of RGB jack to connect to an external monitor, please bring it with you. XGA (1024x768) is the suitable monitor size. For purpose data projection, please adjust your screen setting to XGA. Please cancel your screen saver and power saving settings in advance, especially if your data includes video image and sound.
  12. Please bring your PC or PC data to the PC Preview Desk at least 30 minutes prior to your presentation to register and submit it to test the connection and view your file.
  13. Please use the mouse and PPT clicker on the podium for your presentation. You are required to handle your data yourself, using the mouse and PPT clicker connected to the PC.
  14. The copied data for your presentation will be deleted by the secretariat after the meeting.

Ⅱ. POSTER Presentation

  1. Poster: Keep posted on the assigned board during the meeting.

  2. Submitters are requested to follow the schedule below when mounting your poster on the assigned board and removing your poster materials from the board.

    Set-up : April 11, 08:00-22:00
    Tear-down : April 13, 11:00-12:00

    Your poster presentation number will be posted on your assigned board and the poster can be attached to the board.
    Push pins for mounting your poster materials will be provided on site.

  3. Dimensions of poster boards are: 120cm Wide x 180cm High

poster