• Chairs are requested to be seated at the Waiting Desk for the Next Presenting Chairs no later than 10 minutes before their scheduled session time.
• A yellow lamp will flash 1 minute before the end of the scheduled session, and a red lamp will flash at the end of the allotted time for each presenter. Please make sure you DO NOT GO OVER THE TIME given for your presentation.
• Presenting authors are requested to complete the preview of their data/slides for their presentation at the PC Center (Venue A, 1st Floor Lobby, Medical Hall) at least 30 minutes before the start of their session and arrive at the Next Presenter’s Seating located at the left front side of each venue at least 10 minutes before their presentation.
• Even if you wish to bring your own laptop computer, we still need to check the data/slides for your presentation, so please be sure to stop by at the PC Center.
All speakers should create their presentation materials in English.
• The allotted time for the general presentations and the Workshop is 7 minutes, with a 3 minute Q&A session.
• A yellow lamp will flash 1 minute before the end of the scheduled session and a red lamp will flash at the end of the scheduled session time. Please adhere strictly to the rules regarding your allotted time.
• Presenting authors are requested to arrive at the Next Presenter's Seating located at the front of each venue at least 10 minutes before their presentation.
• Please bring your USB memory stick to the PC Center (venue A, 1st Floor lobby, Medical Hall) at least 30 minutes before the start of your session.
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Submission deadline: June 29 (Fri) 8:00-18:00 / June
30 (Sat) 8:00-11:30.
All schedules are in Japan Standard Time.
• If your presentation is scheduled on the second day of the conference, please bring your presentation data/slides to the PC Center after the afternoon on the first day.
• Only Slide presentations on a computer will be available for the oral sessions. The slides will be projected onto the single screen.
• Please save your data in a USB flash memory stick (or CD-R) and check its operation on another computer before bringing it to the meeting. Please note that we cannot accept the data via DVD, Floppy Disk (FD) and Magneto Optical Disk (MO).
• The operation system for computers at the venue and at the PC Center is Windows 7.
• Application software used is Microsoft Office PowerPoint 2003/2007/2010/2013/2016 for Windows. Operation check for these versions is required.
Macintosh users are kindly requested to bring their own computer to the session.
• Your data saved in your laptop computer or USB memory is returned on the spot. All data saved into our server will be deleted completely and discreetly upon the completion of this Annual Meeting as a responsibility of the conference secretariat.
• The file name for presentations should be "abstract number + full author name" (e.g., A1-9 Taro Fukudai.pptx).
• Use a common font (e.g., Times New Roman) because special fonts might be automatically coverted to a default font on a PowerPoint.
• All laptop computers used for presentation are set to XGA (1024x768), so please check your presentation layout after adjusting your PC resolution to the same XGA definition.
• We will prepare a monitor to use for previewing at the PC Center, so please check the cable connection with your own computer and confirm that the image is correctly displayed on an external monitor from your computer.
• D-sub 15-pin (mini) cables will be available at the PC Center.
• Some computers cannot be used to project images without the use of an adaptor. If you are bringing this type of computer, please bring your own external output connector along with your computer.
• Please turn off any screensaver or energy conservation settings in advance.
• To ensure that your presentation proceeds smoothly, please do not use presenter views on PowerPoint.
If you wish to use video or audio materials, please notify our staff at the PC Center and adhere to the following guidelines:
• WMV format is recommended for the file production (or QuickTime Movie for Macintosh users).
• In order to maintainthe link with PowerPoint, please save the movie data in the same folder as the presentation.
• Please bring your own laptop computer as a backup device if you bring the data including video via USB memory.
LCD monitor, keyboard and mouse will be prepared on the presenter desk. Presenter will be asked to change their own slides during their session.
Set Up: June 29 (Fri) 8:30-10:00
Removal: June 30 (Sat) 16:00-16:30
Any posters left after removal time will be taken down by the secretariat. Please note that any poster left after removal date will be automatically discarded.
The poster discussion session will be held during 13:00-14:00 on June 30 (Sat).
• The size of the poster should be 190 cm (H) × 90 cm (W) (See figure).
• Please write the title, author(s) and affiliation(s) at the top of poster, 20 cm (H) × 70 cm (W).
• Poster number, 20 cm (H) × 20 cm (W), at the upper left will be prepared by the secretariat.
• We will supply the necessary items for posters (e.g., pushpins) at the venue on the day.
• Please do not send posters or other presentation materials to the venue or to the secretariat in advance.
