Attendance Registration / Sign-ups / Reservations
1. Meeting Attendance Registration
| Members/non-members | Status | Advance registration fee | Same-day registration fee |
| Members | Dentists and private-sector researchers | 15,000 yen | 17,000 yen |
| Dentist’s office staff members | 11,000 yen | 13,000 yen | |
| Graduate students | 9,000 yen | 11,000 yen | |
| Non-members | Dentists and private-sector researchers | 18,000 yen | 20,000 yen |
| Dentist’s office staff members | 13,000 yen | 15,000 yen | |
| Graduate students | 11,000 yen | 13,000 yen | |
| Members’ social gathering | 8,000 yen | - | |
A. Advance registration
※To JOS members
When registering for attendance, ensure that you enter your member number. Note: If you are not sure what your member number is, please contact the JOS Secretariat (housed in the Oral Health Association of Japan).
※※To dentist’s office staff members
For advance registration, please upload or fax either of the following:
- Your staff member certificate issued by the dentist’s office you work at
- The 82nd Annual Meeting of the Japanese Orthodontic Society-specified form with a signature of the representative of the dentist’s office you work at
＜Click here for the specified form＞
At the venue, please show your staff member certificate or the specified form, regardless of advance or same-day registration.
To graduate students:
Only full-time graduate students affiliated with research institutions or universities are eligible for registration.
For advance registration, please upload or fax your student ID card.
At the venue, please show your student ID card, regardless of advance or same-day registration.
■Advance registration period
Please ensure that your payment is received by the end of the above-mentioned period.
Otherwise, your registration will be treated as same-day registration.
We recommend advance registration.
Same-day registration at the reception desk may take some time.
■How to register in advance
Please register for attendance online.
Before registering for attendance, please create a user account with your email address and a password.
Note: If you register online, please pay by bank transfer, credit card, or convenience store payment.
Note: If you pay for advance registration by bank transfer, the bank transfer process needs to be completed by Friday, September 8, 2023. If your payment is received after this date, your registration will be treated as same-day registration.
■How to change or cancel registration
Log in to your user account with your email address and password. Click the “View registration for changes/cancellation” button, and change or cancel your registration.
Note: Those who cancel by Friday, September 8, 2023 will receive a full refund (after the Annual Meeting). Those who cancel after this date will receive no refund.
Note: Be careful of double registration.
B. Same-day registration at the venue
Same-day registrations will be accepted at the venue.
From this year on, the Annual Meeting will be held in person as a general rule. For that reason, please note that online registrations are accepted only within the advance registration period.
■How to register at the venue
On the day of the Meeting, at the same-day registration desk in the general reception area, fill out the Annual Meeting Attendance Form and pay the attendance fee. You will receive a participant’s pass and, if you do not have JOS membership, a copy of the abstract book, too. JOS members will receive a copy of the abstract book by mail in advance.
2. JOS Members’ Social Gathering
| Date and time | 6:30–8:30 p.m., Thursday, November 2, 2023 |
| Place | Hisho on the third floor of ANA Crowne Plaza Niigata 5-11-20 Bandai, Chuo-ku, Niigata City 950-8531 |
| Banquet fee | (Advance sign-up) JPY 8,000 Deadline: Friday, September 8, 2023* |
* Sign-ups will be closed when the capacity.
■Online sign-ups
- Before signing up for the gathering, please register your personal information and set a user ID and password.
- If you have not registered your personal information, please register it first.
- On “My Page,” sign up for the gathering in the “Attendance Registration” section.
3. Accommodations
■ How to book a roomPlease use the hotel reservation system.
Click here for reservation
■Porter service
Overview
For a convenient and comfortable transfer from the venue to your hotel, the porter service will deliver your luggage to the hotel.
On the day of the Meeting, you can drop off your luggage at the cloakroom on the first floor of the venue, and it will be delivered to your hotel.
Note: This optional service is only available to those who have booked a room using the Annual Meeting attendance registration and hotel reservation system.
| Service period |
Two days from Wednesday, November 1 to Thursday, November 2 |
| Drop-off hours |
8:00–11:00 a.m |
| Drop-off spot |
JTB Desk at the cloakroom on the first floor of Toki Messe |
| How to sign up |
On the hotel information website |
| Sign-up period |
From Monday, July 3 to Friday, September 29, 2023 |
| Service charge | Free |
4. Transportation
Special bus services on the regular route (between Niigata Sta. and Toki Messe)
Thursday, November 2
Friday, November 3 (national holiday)
Note: Normal bus services on Niigata Kotsu’s regular route are indicated in black, while special bus services for the Annual Meeting are indicated in red.
Note: The timetable is just a current plan for the bus services, which may be disrupted due to traffic on the day. Please be patient for any delays that may occur.
Note: The special bus services will be used mainly by participants in the Annual Meeting but will also be available to ordinary citizens as part of the public transportation service.
Note: The bus fare, JPY 210, can be paid by cash or any accepted IC card.*
* The following IC cards are accepted: Suica, PASMO, Kitaca, manaca, TOICA, PiTaPa, ICOCA, Hayakaken, nimoca, and SUGOCA, as well as Ryuto (introduced by Niigata Kotsu).
Note: On the bus, the IC cards listed above may not be topped up with cash or a credit card.
Note: The bus does not accept 2,000-, 5,000-, or 10,000-yen bills.
Special bus to Niigata Airport (from Toki Messe) on the final day
Toki Messe (one bus per service)
| First service | 4:00 p.m. |
| Second service | 4:30 p.m. |
Note: To use this bus, reservation (on the attendance registration system) is required.
Note: The fare is JPY 500.
Note: This chartered bus is non-stop (about 30 minutes) to Niigata Airport. Passengers may not get off on the way.
Note: Luggage can be stored in the underfloor compartment of the bus.
5. Those who will be attending with small children
The Annual Meeting Steering Committee has considered the issue of accessibility for those who will attend with small children, so that the Meeting can be attended by as many JOS members who have small children as possible.
The Committee will take the following measures to create an environment friendly to those who will attending with small children, although it could not go as far as having a babysitting room this year due to the circumstances of the venue.
We ask JOS members to extend their continued warm support to families with small children.
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- We welcome those who will be attending with small children. (Please note that looking after the children is the responsibility of their parents/guardians.)
- We plan to designate a block of seats* near the doorway of each conference room as priority seats for those who will be attending with small children. (* Marked with the red box in each floor plan shown below)
- Multipurpose toilets (equipped with baby changing stations and folding toddler safety chairs) are located in the areas listed below.
Note: The venue does not lend out baby strollers.
1F: entrance hall and exhibition hall, 2F: foyer (of the conference room) and esplanade, 3F: foyer (of the conference rooms), 4F: foyer (of the conference room)
Note: There is also a multipurpose toilet (although not equipped with a baby changing station) in Befco Bakauke Observatory Room on the 31st floor of Hotel Nikko Niigata, which is adjacent to the venue.
- There is a nursing room in the atrium on the second floor.
- Those who are worried that their children will run around making a noise during lectures can go to the exhibition hall (Wave Market on the first floor), where we plan to display live stream videos of the lectures.
- For prevention of the spread of infection, we ask the following to refrain from attending: small children or other companions who have flu symptoms, such as fever, coughing, and a runny nose, or those who are identified as close contacts of infected people, for example, students whose classes are suspended.
