Instructions to Authors

CYTOLOGIA, International Journal of Cytogenetics and Cell Biology, will receive original articles in the field of Cell Sciences including cytology, cytogenetics, and cell biology of a wide range of organisms studied using various research methods. Editors shall decide whether manuscripts meet publication criteria in this journal after reviewing by peers. CYTOLOGIA is published quarterly on March, June, September and December except otherwise stated.

Cytologia has three types of manuscripts,
Technical Note introduces new techniques and findings with a cover color photo.Conventionally, either of editors will invite authors to contribute such types of manuscripts; however, submission by authors will also be considered. Authors with novel topics including techniques and impressive figures are encouraged to have contact with the editorial office. Sections of the Technical Note should be arranged in following sequence: (1) Title page, (2) Text (within 1000 words including spaces, acknowledgments, and references), (3) Color Figure as a cover photo.

Cytologia Focus is may be classify to be a mini review to high-light recent findings, a new concept or an overview of CYTOLOGIA articles with only one figure. Preparation of the manuscript is the same as Regular Articles (see next section). Sections of the CYTOLOGIA Focus should be arranged in following sequence: (1) Title page, (2) Text (within 4000 words including spaces), (3) Acknowledgments, (4) References, and (5) Color Figure. The printed pages should be within 5 pages.

Regular Article is an original paper. Sections should be arranged in following sequence: (1) Title page, (2) Text composing of Materials and methods, Results, and Discussion, (3) Acknowledgments, (4) References, (5) Tables, (6) Figure legends, and (7) Figures. The regular length should be within 6 print pages.

1. Submission of manuscripts

Manuscripts should be submitted on line using the Editorial System for CYTOLOGIA
(https://www.editorialmanager.com/cytologia)
. Before your submission, we recommend that you get ORCID ID (https://orcid.org/).The manuscript should be checked your English by an editorial service or a native scientist and submitted in a complete and finished form.

  1. All manuscripts should be submitted through the Editorial System for CYTOLOGIA
    (https://www.editorialmanager.com/cytologia).
  2. Upon registration, please respond to initial questions.
  3. Upload files as “Submission file”
    *Manuscrip including all tables and figures in a MS word file (doc. or docx). Please turn “Track Changes” off. This word file is converted to reviewer’s PDF by the editorial system. Please check resultant PDF containing all information, Cover, Manuscript, Tables and Figures.

    Upload also tables and figures as “Companion files” for printing.
    *Tables in MS word files (doc or docx) or Excel files (xls or xlsx)
    *Figure files in JPG, TIFF, EPS, PPT or PSD format.
    Upload regular figures as Item “Figure” and figures need in color print as Item “Color figure”.

 If the corresponding author might happen not to receive a receipt e-mail of the manuscript from the Editorial Office, you should check your web submission and inquire to the following editorial office.

Masahiro HIZUME
The Editor-in-Chief of CYTOLOGIA
The Japan Mendel Society, 
Esperanza V Bldg., Hongo 2-27-2,
Bunkyo-ku, Tokyo, 113-0033 Japan 
e-mail: ISC-Mendel-Cytologia@edu.k.u-tokyo.ac.jp
Fax: +81-3-3814-5352

2. Preparation of manuscripts

  1. Manuscripts are asked to be written in English. The manuscript shall be prepared using the MS word. It is preferable to use normal, plain font (e.g. 11 point Times New Roman) and 20 lines in A4 size paper with 1-inch margins. The page number and serial line numbers should be added through manuscript. Before submission the word file should be turn “Track Changes” OFF.
  2. Sections should be arranged in the following sequence: (1) Title page, (2) Summary, (3) Key words, (4)Text composing introduction, Materials and methods, Results, and Discussion,(In the case of Technical Note and Focus, Text does not need sectioning.), (5) Acknowledgements, (6) References, (7) Tables, (8) Figure legends,(9) Figures and Color Figures.
  3. Title page should comprise of (a) title of the article, (b) full name(s) of all authors, surnames being written by capital letters like “Shigeyuki KAWANO”’, (c) affiliations with appropriate addresses, (d) footnotes referring to the above items such as present address, if any, e-mail address of the corresponding author, etc., (e) running title with less than 50 characters that include spaces. (f) As for plural authors, an asterisk should be added to the end of the name of the corresponding author as superscript, being written as Corresponding author in footnote. (g) Authors with different institutions should be identified by the use of the same superscript (Arabic figures) on ending of the name and beginning of the affiliations.
  4. Summary should state the scope of the work and the principal findings in no more than 250 words. References should not be included.
  5. Key words (not more than 6 words or phrases) are written after the summary.
  6. Text should be written in clear and concise in order of Introduction, Materials and methods, Results, and Discussion followed by, Acknowledgments, References, Tables, Figure legends, and Figures.
  7. Units of measurement should be in SI (Système International d'Unités) as a rule.
  8. Text references should be made by the authors' names (for three or more authors, write like as Kuroiwa et al.) followed by the year of publication.
    Examples:
    At the head of sentence: Darlington and Wylie (1955) reported.
    In the case of more than three authors: Kuroiwa et al. (1981a) indicated that.
    At the end: (Darlington and Wylie 1955, Kuroiwa 1989, Kuroiwa et al. 1981a).
  9. References should be arranged alphabetically according to the names of author(s). Each reference should be given in the following form: The reference written by more than 20 authors should be written as the first author name et al. 2017.
    • Book:
      Darlington, C. D. and Wylie, A. P. 1955. Chromosome Atlas of Flowering Plants. Allen and Unwin Ltd., London.
    • Book chapter:
      Bennett, M. D. 1983. The Spatial Distribution of Chromosomes. In: Brandham, P. E. and Bennett, M. D. (eds.). Kew Chromosome Conf. II. Allen and Urwin Ltd., London. pp. 71-90.
    • Journal article: Abbreviation of journal name should be followed in Journals in NCBI Databases (https://www.ncbi.nlm.nih.gov/nlmcatalog/journals).
      Kuroiwa, T., Nishibayashi, S., Kawano, S. and Suzuki, S. 1981a. Visualization of DNA in various phages (T4, X, T7, ø29) by ethidium bromide epi-fluorescent microscopy. Experientia 37: 969–971.
      Kuroiwa, T., Suzuki, S., Ogawa, K. and Kawano, S. 1981b. The chloroplast nucleus: distribution, number, size and shape, and a model for the multiplication of the chloroplast genome during chloroplast development. Plant Cell Physiol. 22: 381–396.
    • Conference proceedings: 
      Zachleder, V. and Kawano, S. 2012. Comparison of starch and oil production by Chlamydomonas reinhardtii and other algae. In: The 15th International Conference on the Cell and Molecular Biology of Chlamydomonas, Potsdam. p. 184.
    • For non-English references: A non-English reference is asked to be translated into English and its language is described in italics at the end of it. This does not apply to German, Spanish or French.
      Ota, S. and Kawano, S. 2017. Chlorella biomaterials: phosphate, starch, oil and possible involvement of autophagy. Plant Morphol. 29: 57-61. (in Japanese)
    • For Web sites: Quotation of websites is not admitted.
  10. Each table should be provided on a separate sheet and collected after the references. Tables should be provided with headings on the same sheet. Vertical lines should not be used in tables.
  11. Figures of illustrations and images should be prepared with at least 300 dpi in print in JPG, TIF or EPS format (Full width is 2008 pixels and half is 945 pixels). Magnifications of figures must be indicated with scale bars in images. Letterings should be large enough to permit reduction of printing.
  12. Color figures can be printed provided that the author pays the additional cost (see section 5). Color figure files should be uploaded as Item “Color figure”. In this case, numbers of figures printed as colored offsets should be written at the end of title page.

3. Proofreading

A proof is sent just one time to the author. Proofreading should be limited to the correction of typographical errors. Alterations: If at all possible, avoid altering the subject matter of an article after it has been set in type. The setting costs incurred by excess alterations will be charged to the author.

4. Author's charges

The author is requested to pay extra costs in the following cases:

  1. The author is supposed to pay a publication fee of US $40 (4,000 yen) for a publishing manuscript. (See section 7 for methods of payment.)
  2. For the additional pages exceeding 6 printed pages, the author is required to pay US $100 (10,000 yen) per each additional page. This additional page charge won’t be reduced in any case.
  3. The changes made at the proofreading stage except for the correction of typographical errors are charged to the author.
  4. If the first author or the corresponding author is a member of The Japan Mendel Society, the publication fee won’t be charged up to four manuscripts for one year per person.

5. Color Charge

If the manuscript contains one or more color illustrations and/or figures, the color fee of US $200 (20,000 yen) for each color page will be charged to the author.

6. Reprints

Reprints provide authors with a means of obtaining wider distribution for their work. A reprint order request must be sent together with the proof to the editorial office. It must be received before the Journal goes to press.Do not delay ordering your reprints!  

Delivery and invoices: Reprints are normally shipped 3 weeks after publication of the Journal. Invoices are mailed separately at the time of shipment. In the case of orders chargeable to Institutions, an official Purchase Order must be in hand before the reprint shipment can be released. Terms are net cash without discount. Remittance is requested within 90 days from date of shipment.

The prices in US dollars quoted herein are for reprints ordered by and paid for by the author only, or by sponsoring non-profit organization, and apply only if orders are in our possession before the Journal goes to press. Minimum order 20 copies; quantities above 50 copies will be charged for in multiples of 50 copies.

Pages Per 20 copies Per 50 copies Per 100 copies
1-4 US $50 (5,000 yen) US $100 (10,000 yen) US $200 (20,000 yen)
5-6 US $60 (6,000 yen) US $120 (12,000 yen) US $240 (24,000 yen)
7-8 US $70 (7,000 yen) US $140 (14,000 yen) US $280 (28,000 yen)
9-10 US $80 (8,000 yen) US $160 (16,000 yen) US $320 (32,000 yen)
11-12 US $90 (9,000 yen) US $180 (18,000 yen) US $360 (36,000 yen)

7. Methods of Payment

Authors should pay before publication your articles. Author’s dues may be paid using either of the following means. Accepted credit cards (VISA, MASTER and NICOS) are strongly recommended for paying annual fees of the Japan Mendel Society, and publication fees (for non-members of the society), page charges, reprints etc. of CYTOLOGIA, as extra charges are usually not requested. IPMO or IGPT is also available, however, “cheque” or “money draft” is not recommended, because it takes an expensive realization rate in Japan, mostly of handling charges for bank. Nonetheless, if you prefer a “bank transfer,” our bank account information is shown below. However, bank transfers also require handling charges, which may be substantial in the case of overseas transfers.

  1. Please contact “ISC-Mendel-Cytologia@edu.k.u-tokyo.ac.jp” for information of your payment by accepted credit cards. We will send you the Web address (URL) where you can complete your credit card payment. .
  2. International Postal Money Order (IPMO): Payable to CYTOLOGIA
  3. International Giro Postal Transfer (IGPT): Postal account No. 00170-6-41844
  4. As for sending of a cheque or a money draft: please kindly add a handling charge (US $24.00 (2,500 yen) per cheque or draft to your payment amount. This is because the handling charge is requested at the bank at any time. Write “pay to the order of CYTOLOGIA” on the cheque or money draft.
  5. As for bank transfer: when you use a bank transfer, please kindly also add a handling charge to your payment amount.

Bank Name: Mizuho Bank, Hongo Branch, Tokyo
SWIFT CODE: MHCBJPJT
Account No.: 1153295
Account Name: CYTOLOGIA, Tokyo

IPMO, a receipt of IGPT, cheque, money draft or a receipt of bank transfer should be sent by airmail to CYTOLOGIA of the following address; CYTOLOGIA c/o The Japan Mendel Society, Esperanza V Bldg., Hongo 2–27–2, Bunkyo-ku, Tokyo, 113–0033 JAPAN.
The dues of “Color Charge” and “Reprints” should be payable in advance.

Note:Please do not send cash by post. This is illegal in Japan and there is no guarantee of the security of the cash. However, as a risk of your side, we may not be able to reject sending cash by air mail. We accept Japanese yen only, not to send dollar or euro. The exchange fee for dollar or euro is our deficit and it is three yen per one dollar or six yen per one euro. Please annotate appropriate information such as a title and authors of the paper, Vol., No., and the year of issue, etc. when you send cash by post.

(March 20, 2018. renewed)