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| ORAL SESSIONS: |
| * |
All speakers, including those not using slides or video, are requested
to report to the Speakers'Room (3rd Fl.) at least 30 minutes before the
start of their sessions. Speakers are able to use slides, video, or computer
during their presentation; however, two or more mediums may not be used
simultaneously. Speakers using computer are recommended to bring their
own laptops although the Secretariat will prepare two computers (one for
Windows and one for Macintosh). |
| * |
Speakers intending to use computer for presentation are asked to rehearse the presentation before the session. Scheduled rehearsal times are before the first session of the day, during coffee breaks, lunch hour, and after the last session of the previous day. |
| The Secretariat will provide the following equipment for oral presentations: |
| Slides: |
| * |
35mm single and dual slide projection equipment (carousel-type slide holders) will be provided. |
| * |
It is recommended that slides be mounted in plastic frames rather than paper frames. |
| * |
Speakers can forward slides from the podium. |
| * |
If the same slide is used more than once, the required number of copies should be prepared in advance. |
| * |
A slide projector will be available for test runs at the Speakers'Room.
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| * |
Speakers are responsible for arranging their slides in the slide holders provided. Prepared slides should be submitted to the Slide & Video Reception in the Speakers'Room. |
| * |
Used slides should be collected from the Slide & Video Reception upon
completion of the session. |
| Videos: |
| * |
Video projection equipment will be available (VHS, S-VHS / NTSC, PAL, SECAM). |
| * |
Please inform the Secretariat if sound equipment will be required. |
| * |
Please submit your video after setting it to the desired starting point
at the Slide & Video Reception. |
| Computer: |
| * |
Operating systems will be limited to Windows or Macintosh. Please inform
the secretariat in advance of the hardware and software that you plan to
use. |
| * |
Those speakers who will use the Secretariat's computer are asked to inform the Secretariat beforehand. |
| * |
Connectors provided will be D-SUB15PIN. Inform the Secretariat of any others connectors required. |
| * |
The following monitors will be provided for speakers: |
| *SXGA |
1280 x 1024 |
*XGA |
1024 x 768 |
| *SVGA |
800 x 600 |
*VGA |
640 x 480 |
|
| * |
Please inform the Secretariat if sound equipment will be required. |
| Instructions for Chairpersons: |
| * |
In order that the Conference run smoothly, it is essential that the sessions finish on time. |
| * |
Chairpersons should be seated in front row seats of the session room at
least 15 minutes before the start of the session |
| POSTER SESSIONS |
| Posters will be displayed at the Gallery on the 2nd floor during the Conference. |
| SET UP/ REMOVAL TIMES |
| ・ |
Displays should be set up and removed strictly within the time frames listed below. |
| Set Up |
November 16(Fri.) |
10:30-11:00 |
| Removal |
November 18(Sun.) |
17:45-18:30 |
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| ・ |
Posters not removed during the allocated times will be dismantled by the Secretariat and disposed of. |
| QUESTION & ANSWER |
| ・ |
Discussion time has been specifically set aside for the purpose of Q &
A. |
| ・ |
Discussions are not chaired. Poster authors are requested to be in front of their poster boards during the designated discussion time as follows: |
| Discussion: |
Odd number posters |
November 16 (Fri.) |
16:15 - 18:00 |
| |
Even number posters |
November 17 (Sat.) |
13:45 - 15:30 |
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| PREPARATION OF POSTERS |
| ・ |
Each poster session author will be provided with a poster board as illustrated below. |
| ・ |
Poster numbers will be provided by the Secretariat. |
| ・ |
Each poster session author will be provided with a poster board as illustrated below. |
| ・ |
The presenting author must prepare for each poster presentation a title
(20cm height x 70cm width) including authors'names, affiliations, cities
and countries. |
| ・ |
As posters will have to be read from a distance of 2 meters or more, lettering should be large and legible. |
| ・ |
The Secretariat will provide authors with thumb tacks to be used in attaching materials to the poster boards. Scotch tape, etc. may not be used. |
| ・ |
Authors preparing presentation materials will have a maximum of 150cm (height) x 90cm (width) . |
| POSTER DISCUSSION SESSION |
| After the Poster Sessions, the Scientific Committee will select abstracts that are to be discussed at the Poster Discussion Session on November 18.
All the presenting authors of posters are, therefore, asked to bring four to five slides which concisely summarize the objectives, results and conclusions of the study. |
| ・ |
15 selected poster authors are asked to present 4 min. followed by a 4 min. discussion at this session. |
| Venue: |
Main Hall |
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| Date and Time: |
November 18 (Sun.) |
15:45 - 17:45 |
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