Constitution of Digital Biocolor Society

Enacted on April 1, 2000

ARTICLE I - NAME AND OFFICIAL LANGUAGE

§1-1

The name of this Society is Digital Biocolor Society.

§1-2

The URL of its home page is http://biocolor.umin.ac.jp/.

§1-3

Its contact address by e-mail is biocolor-soc@umin.ac.jp.

§1-4

Its official languages are English and Japanese.

ARTICLE II - PURPOSE AND STRATEGY

§2-1

The purpose of this Society is to promote the study of digitization, record and reproduction of the colors pertaining to living systems, to exchange related knowledge among its members and to recommit its profits to the public.

§2-2

The following are its strategies to achieve these goals:

(1): The holding of scientific meetings
(2): The publication of scientific journals and other material in electronic format
(3): The planning and negotiation of international and interdisciplinary collaboration for research, investigation and development.
(4): The collection and exchange of related scientific information
(5): The administration of a home page.

ARTICLE III - MEMBERSHIP

§3-1

Individuals and organizations approving the purpose of this Society and following the registration procedure decided by the President shall become its members.

§3-2

Member organizations shall be required to make entry of one delegate each per unit to exercise their members' rights.

§3-3

Under the following circumstances, a member shall lose his/her membership of this Society:

(1): When a member follows the withdrawal procedure decided by the President, and
(2): When there is no response for more than one year from a member to the inquiries sent to his/her registered contact address.

ARTICLE IV - MEMBERSHIP FEES

§4-1

This Society shall charge no membership fees.

§4-2

Those who receive its publications or notifications via printed media shall have to pay by themselves the printing and mailing expenses.

ARTICLE V - DIRECTORS

§5-1

The Directors of this Society shall be composed of the Executive Directors and two Auditors.

§5-2

The Corporate Officers shall be composed of a small number of members chosen from amongst the Executive Directors.

§5-3

The Corporate Officers shall be the following:

(1): The President
(2): The Vice President
(3): A chairperson or two chairpersons of the executive committee for conducting scientific meetings
(4): The Secretary
(5): The Treasurer
(6): The Publication Chairperson
(7): A small number of other Corporate Officers appointed at the request of the President.

§5-4

One half of the Executive Directors shall be elected annually by the membership from among individual members.

§5-5

The President shall be elected by the Board of Executive Directors from among the Board members.

§5-6

The Corporate Officers (other than the President) shall be appointed at the request of the President.

§5-7

Except for the following cases, the terms of office of the Executive Directors shall be two years from the first day of the fiscal year of this Society falling on the day after the election, and the same period shall be applicable to those of the Corporate Officers.

(1): The term of a chairperson of the executive committee for conducting scientific meetings shall be from the day of election to the last day of the fiscal year of this Society which will include the days of the meeting the said person is in charge.
(2): The terms of office of one half of the Executive Directors including the Corporate Officers elected at the foundation of this Society shall be from the day of election to December 31, 2002, and the terms of office of the other half shall be from the day of election to December 31, 2001.

§5-8

The two Auditors, who cannot contemporaneously be Executive Directors, shall be elected by the general membership from among appropriate individuals (whether members or non-members) and the terms of the Auditors' office shall be two years from the first day of the fiscal year of this Society which follows the day of election.

ARTICLE VI - MANAGEMENT

§6-1

The President shall be the principal Officer and the only representative of this Society.

§6-2

The Vice President shall act as deputy for the President when the President is unable to perform his/her official duty.

§6-3

The Directors shall not receive any salary or pecuniary compensation to cover expenses incurred in course of performing their official duty.

§6-4

The President shall make a statement of accounts, a summary of minutes of the meetings of the Board of Executive Directors and an annual report of activities, shall get such documents approved by the Board of Executive Directors as well as comments of the Auditors on these, and place these before the members within three months of the last day of the corresponding fiscal year of this Society.

§6-5

The fiscal year of this Society shall be from January 1 to December 31.

ARTICLE VII - AMENDMENTS

§7-1

Amendments to this Constitution shall have to get the prior approval of the Board of Executive Directors and shall come into force only when voted in by the members.