Our Proposal to Host 15th International CLEFT Congress October 19th-24th, 2025 gBest time in Kyoto to create cleft history!h
@œ Protection of Personal Information
  Japanese Cleft Palate Association (hereinafter referred to as "the Association") shall fully recognize the importance of its members' personal information, and work to carefully handle and protect it. The Association's policy of handling personal information is as follows:
  1. Personal information
    "Personal information" refers to information, such as name and birth date, which serves to identify an individual.
  2. Purposes for the collection and use of personal information
    The Association collects and uses its members' personal information for the following purposes and shall never use it for any purpose other than these.
    • Correspondence between the Secretariat and members that is needed for the Association's activities and operation
    • Sending journals and other materials to members as well as preparing a membership list
    • Correspondence among members for committee meetings, etc.
    • Information supply to help achieve the Association's activity goals.
  3. Personal information management
    The Association shall follow Act on the Protection of Personal Information and other laws, rules, etc., that are applicable to personal information. It shall also take appropriate safety measures against risks related to the personal information possessed by the Association, such as risks involving the leakage, missing, and manipulation of said personal information and the improper access to the said personal information
  4. Supervision of a entrusted party
    The Association may entrust all or part of the handling of its members' personal information to an outside agency. The Association shall select an agency that has been recognized to properly handle personal information and shall obligate the agency to strictly manage personal information. The Association shall also supervise the agency.
  5. Disclosure of personal information
    The Association shall neither disclose nor provide its members' personal information to a third party, other than an agency we entrust work to, without the members' consent. In the following cases, however, we may disclose/provide a member's personal information without his/her consent.
    1. A case according to law
    2. When it is necessary to protect a person's life, body or assets, and obtaining the member's consent is difficult
    3. When it is necessary to cooperate with a government agency, a local public agency, or a party entrusted by either of them in their performing some duties stipulated by law, and obtaining the member's consent may hinder the fulfillment of the said duties.
  6. Reference to, and correction and deletion of personal information
    1. When a member or an agent entrusted by the said member requests the disclosure of his/her personal information, the Association shall respond to the request reasonably, promptly and as needed.
    2. The Association shall keep the content of its members' personal information accurate and up to date. When an error is found or a change occurs in personal information, we shall promptly correct it only when it has been confirmed that the request for correction was made by the member himself/herself. The purpose for this is to prevent the manipulation of members' personal information by a third party.
    3. The Association shall delete a member's personal information when the said member requests discontinuation of its use and after confirming that the request is due to a legitimate reason.